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Legal Mail Services for Law Firms

Legal Mail Services for Law Firms

Submit postal documents online through CaseMail, or send Certified Email directly from Outlook or Gmail. Follow the communication through the service you choose and keep related records, certificates, and supporting documentation connected.

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U.S. Courts

CaseMail is listed by the Administrative Office of the U.S. Courts as an Approved Bankruptcy Notice Provider under Rule 2002(g)(4).

United States Postal Service — Approved Postal Provider
The CaseMail Process

Postal Mail and Certified Email begin differently, but both follow the same simple CaseMail process from communication to connected record.

01

Send

Submit postal documents online through CaseMail, or send Certified Email directly from Outlook or Gmail.

02

Track

Follow tracking and delivery information available for the postal service used, or Certified Email tracking and activity for email.

03

Certify

Keep the associated certificate and record connected to the communication.

Connected CaseMail Record

Everything stays connected.

Communication • History • Certificate

CaseMail keeps the communication, its history, and the associated certificate or certified record connected in one CaseMail record.

Postal Mail and Certified Email each have distinct tracking, certificate, and verification behavior. See the dedicated service pages for details.

Choose Your Service

Start with how the communication needs to travel.

Submit postal documents online through CaseMail or activate CaseMail within Outlook or Gmail for Certified Email. Each service keeps the resulting records connected.

Physical Delivery

Certified Postal Mail

Upload the document and recipient information, choose the USPS mailing service, and submit the mailing online. CaseMail handles mailing preparation and keeps the document, mailing history, tracking events, delivery-status information, and related certificates connected.

Explore Certified Postal Mail
Electronic Delivery

Certified Email

Send Certified Email directly from Outlook or Gmail. Compose the email in the account you already use and activate CaseMail when you want to send it as Certified Email. Track correspondence and certify it later when you choose.

Explore Certified Email
Common Legal Communications

Built for the communications legal teams send every day.

Use CaseMail when documentation of the sending process, delivery history, certification record, or related communication record matters.

Legal notices & demand letters

Send time-sensitive notices, demand correspondence, and other important communications while maintaining the related mailing or certification record.

Choose Postal or Email

Court-related correspondence

Send court notices, pleading copies, and other court-related correspondence when the selected delivery method is appropriate for the matter.

Compare the two channels

Client & matter correspondence

Keep important client, opposing-party, vendor, and matter communications organized with the related records and documentation.

Connect legal systems

High-volume legal notice mailings

Support recurring or large-recipient legal notice mailings with a more organized sending process, connected records, and a path for high-volume account needs.

High-volume mailing
Certificates, Records & Evidence

From sending to long-term records, CaseMail keeps everything connected.

Postal Mail and Certified Email create different records. The related CaseMail pages explain how those records stay connected and how they can be organized or preserved over time.

Postal Mail

Certificates of Mailing & Delivery

See how CaseMail documents mailing and delivery while keeping certificates connected to the mailed document.

Records Management

See how CaseMail records can be organized for retrieval, review, and long-term verification.

Explore Records
Keep the communication and its supporting record connected.CaseMail links certificates, verification history, and records to the communication they document.
Learn About the Connected Record
Legal Systems & Integrations

Keep mailing activity connected to your legal systems.

Connect mailing activity and expense information to your legal software through CaseMail integrations. Keep mailed documents, certificates, and supporting records together in CaseMail.

Explore Integrations to see integrations and their features. Additional legal-software integrations are in development.

Explore Integrations
Mailing activityConnect related mailing activity to client or matter records through integrations.
Mailed documentsKeep mailed documents with their related mailing records in CaseMail.
CertificatesReview certificates alongside the communication records they document.
Expense informationRecord mailing expenses in connected legal systems where supported.
From Solo Firms to Legal Operations

Use CaseMail for one matter or across a larger legal organization.

The same core sending and recordkeeping tools can support a single attorney, a growing firm, or a larger organization managing users, offices, and repeat mailing activity.

Solo & smaller law firms

Move important postal and electronic communications into a simpler online process without building a separate mailing operation.

  • Send postal correspondence online
  • Certify important sent or received email
  • Keep client and matter records organized
  • Return to mailing history and certificates later

Larger firms & legal operations teams

Manage CaseMail across more users, offices, branches, or practices with governance controls and connected legal systems.

  • Multiple users under one organization
  • Administrative controls for offices, branches, or practices
  • Role-based access to mailing records
  • Centralized oversight of communication records
  • CRM and practice-management integrations
  • High-volume mailing support
High-Volume Legal Notice Mailings

Sending notices at scale?

CaseMail supports high-volume legal notice mailings for organizations managing large recipient lists, recurring communications, or higher mailing volumes. Special or discounted pricing is available for high-volume mailers; contact CaseMail to discuss your requirements.

Contact Us About High-Volume Mailing
Bankruptcy Notices

Managing bankruptcy notice mailings?

For creditor matrix or mailing matrix notice mailings and related Certificate of Service or Proof of Service documentation processes, use the dedicated Bankruptcy Notices page.

Explore Bankruptcy Notices
Legal Mail FAQs
What is a legal mail service?

A legal mail service helps law firms and legal teams send important documents and correspondence while maintaining records of what was sent, when it was sent, and related delivery or certification information. CaseMail supports online postal mailing and Certified Email sent directly from Outlook or Gmail, keeping related records and certificates connected.

Can law firms send Certified Mail online with CaseMail?

Yes. Law firms can prepare documents online, choose the postal service, submit the mailing through CaseMail, follow USPS tracking and delivery-status information, and keep related Certificates of Mailing & Delivery connected to the mailing record.

Can CaseMail send both postal mail and Certified Email?

Yes. Submit postal documents online through CaseMail, or send Certified Email directly from Outlook or Gmail. Keep the related mailing or communication records and certificates connected.

Can I certify an email after it has already been sent?

Yes. CaseMail lets you certify correspondence you already sent when the email later becomes important.

Can CaseMail connect mailing records to a client or matter?

Yes. Use client and matter tagging to organize mailing records in CaseMail. With the Clio integration, the mailing expense and related activity are pushed to the associated matter when checkout is completed in CaseMail.

Does CaseMail integrate with legal practice-management systems?

Yes. CaseMail integrates with Clio and SmartAdvocate for Certified Postal Mail and Certified Email tied to client matters in Clio and client cases in SmartAdvocate. Additional integrations with legal software platforms are in development. Features and transferred information vary by integration.

Can multiple attorneys and staff use CaseMail?

Yes. CaseMail supports multiple users and provides role-based access to mailing records.

Can CaseMail support high-volume legal notice mailings?

Yes. CaseMail supports high-volume legal notice mailings. Special or discounted pricing is available for high-volume mailers; contact CaseMail to discuss your mailing needs.

Get Started

Submit postal documents online through CaseMail or send Certified Email directly from Outlook or Gmail, and keep the related records connected.

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